Controller (Indiana) Job Status:
: Director of Finance
- Directs companies Indiana financial functions: sales accounting; accounts receivable; accounts payable; payroll; cost accounting; financial reporting, analysis & control; budgeting/forecast; cash management; risk management
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provides guidance and support to all operating departments in performance reporting and analysis, accounting and financial control, communication and operational management solutions
The essential functions of this position include, but are not necessarily limited to, those specifically identified in this description. The position and its essential functions may change over time and these changes may not necessarily be reflected in the position description. The Company may, at its sole discretion, add to, change, or expand the essential or marginal functions of this position.
Operating systems and procedures
Financial accounting and reporting
- Provide direction, supervision and leadership necessary to ensure basic departmental accounting services are provided on an accurate and timely basis
- Develop and implement accounting procedures and internal controls designed to assure the accuracy of accounting records and enforce proper review and approval of departmental expenses
- Ensure legal and regulatory compliance with federal, state and local registration and reporting requirements
- Maintain an adequate record of all contracts, agreements and leases
- Prepare timely and accurate monthly and year-end financial statements in accordance with generally accepted accounting principles (GAAP)
- Produce business walk down forecast and financial review reports for monthly management review and quarterly Board of Advisors meetings
- Conduct monthly internal audit of all balance sheet accounts and significant P&L accounts for effective control of expenses and adequate protection of corporate assets
- Compile full supporting documentation for:
Business analysis and control
- annual review/audit of fiscal year-end financials by external auditors
- calendar year-end corporate tax return preparation by external tax accountants
Payroll preparation and administration
- Develop fully loaded costings of new products for realistic pricing by Sales & Marketing departments
- Maintain and manage fully loaded costings of existing products and identify cost trends and changes for review with company management
- Provide quarterly net contribution reports by customer account and interpret results in profitability review with company management
Budget preparation and control
- Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
- Process and submit timely remittances of statutory and voluntary payroll deductions
- Review 401(k) year-end data compiled by TPA for compliance testing and preparation of Form 5500
Cash management and banking relations
- Establish guidelines for budget and forecast preparation, and prepare annual budget with headcount and expense projections submitted by operating departments
- Review proposed capital expenditures and assess their impact on cost savings and productivity improvement. Monitor capital projects with Vice President of Operations and ensure that assets are properly recorded, amortized, and disposed of as appropriate
- Analyze and interpret operating results against past performance and budget forecast. Explain variances from budget and recommend corrective action plans to maximize profitability and control
- Manage daily cash flow and minimize the company’s investment in customer accounts receivable by keeping the aging clear of customer chargebacks and accounts past due over 60 days
- University degree in Accounting, Finance or Business Administration
Proficiency in the use of computer programs for:
- Certified Public Accountant designation is an asset
- Accounting, Word processing, Databases, Spreadsheets
The Controller should demonstrate competence in a balanced combination of the following:
- Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
- Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
- Lead: Positively influence others to achieve results that are in the best interest of the organization.
- Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
- Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
- Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.